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Clause 15 - Meetings of Management Committee

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  1. The management committee shall meet at least once every two (2) calendar months to exercise its functions.

1A.  The management committee must decide how a meeting is to be called.

1B.   Notice of a meeting is to be given in the way decided by the management committee.

  1. A special meeting of the management committee shall be convened by the secretary on the requisition in writing signed by not less than one-third of the members of the management committee, which requisition shall clearly state the reasons why such special meeting is being convened and the nature of the business to be transacted thereat.
  2. At every meeting of the management committee a simple majority of a number equal to the number of members elected and/or appointed to the management committee as at the close of the last general meeting of the members, shall constitute a quorum.
  3. Subject as previously provided in this rule, the management committee may meet together and regulate its proceedings as it thinks fit.

4A.  However, questions arising at any meeting of the management committee shall be decided by a majority of votes and, in the case of equality of votes, the question shall be deemed to be decided in the negative.

  1. A member of the management committee shall not vote in respect of any contract or proposed contract with the association in which the member is interested, or any matter arising thereof, and if the member does so vote the member's vote shall not be counted.
  2. Not less than fourteen (14) days notice shall be given by the secretary to members of the management committee of any special meeting of the management committee.

6A.  Such notice shall clearly state the nature of the business to be discussed thereat.

  1. The president shall preside as chairperson at every meeting of the management committee, or if there is no president, or if at any meeting the president is not present within ten (10) minutes after the time appointed for holding the meeting, the vice-president shall be chairperson or if the vice-president is not present at the meeting then the members may choose one (1) of their number to be chairperson of the meeting.
  2. If within half an hour from the time appointed for the commencement of a management committee meeting a quorum is not present, the meeting, if convened upon the requisition of members of the management committee, shall lapse.
  3. In any other case it shall stand adjourned to the same day in the next week at the same time and place, or to such other day and at such other time and place as the management committee may determine, and if at the adjourned meeting a quorum is not present within half an hour from the time appointed for the meeting, the meeting shall lapse.

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